What Warmada holds about people it looks up

Warmada is a free beta, run by its founders, that helps job seekers reach the people hiring for a job they want. If you received a message from a job seeker who used Warmada, or you think Warmada may suggest you, this page explains what we hold about you and how to see, correct or remove it. It is Section 9 of our Privacy Policy, published on its own.

To help a user reach a company, Warmada may handle the professional information of people who work there: name, job title, seniority, department and employer, work email address, LinkedIn profile address and photo, and whether they went to the same school as the user, with our estimate of whether they are involved in the hire. It comes from a licensed contact-data provider (currently AI Ark) and public sources, including job postings that name them. To choose whom to suggest, your job title, seniority, department and employer, without your name, go to the contact-choice model listed at warmada.com/ai-services, with the job posting, which may name you; to draft a user's message, your name and job title go to the drafting model listed there. Both go through OpenRouter, under the no-retention settings described in Section 3 of the Privacy Policy. The photo is shown from the provider when a user looks, and we do not store it.

We use it only to show the user who asked, so they can send a message they approve and at most two follow-ups to it, and, on the free lookup (Section 1.6), to show the person's name, job title and LinkedIn address to anyone who looks up that posting, for 14 days. The free lookup never shows a work email. We do not sell this information, publish it where search engines can find it, or train models on it.

What we never do with your details. Warmada itself never contacts you, and never uses your details to advertise or market anything to you. We do not use them to judge anything about you other than whether you are a likely person for a user to ask about a particular job. A message drafted with Warmada was reviewed and sent by the job seeker from their own email or LinkedIn account; someone who found you through the free lookup writes their own.

To see or correct what we hold, email hello@warmada.com with the subject "My details". We will tell you what we hold about you and, as far as our records show, which of the sources above it came from, and we will correct or delete it.

To be removed, email hello@warmada.com with the subject "Remove my details". We will delete what we hold about you as a contact, including from users' applications and drafts (a job posting that names you stays as its employer published it), and you will not be suggested again, including on the free lookup. Copies in our encrypted backups expire within 30 days. To keep that promise we keep only your work email and/or LinkedIn address, your name, your employer's domain and the contact-data provider's identifier for you, with the date of your request, as a do-not-suggest entry.

To report a message someone sent you with Warmada's help, email hello@warmada.com with the subject "Report a message" and include the message. We will review it, can remove you as described above, and may act against the sender under our Terms.

We act on each of these requests within 30 days. To do it, a founder may use the AI tool described in Section 4 of the Privacy Policy, which then sees the details in your request. If you write for an organisation about its staff, we may ask for proof that you can act for them, such as a request sent from an address at the organisation's own domain, and we decide each request on its own facts.