Executive Assistant, R&D

About the role

We are seeking a tech-savvy, detail-oriented, and proactive professional to provide high-level administrative and clerical support. This role will support leaders within our Product and Engineering function, as well as partner with their respective teams to ensure efficient operations and seamless executive support.

You'll Get To...

Executive and Administrative Support

Provide high-level support to one or more VP+ leaders, managing dynamic and complex calendars with minimal oversight

Coordinate travel, meeting logistics, and cross-functional schedules with accuracy and efficiency

Anticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requests

Prepare meeting agendas and materials, take notes, and ensure timely follow-up on action items

Complete expense reports and reconcile transactions in a timely manner

Draft, edit, and format communications, presentations, and reports for internal and external audiences

Maintain and update team mailing lists, rosters, and shared documentation

Operational and Project Support

Support operational efficiency by streamlining workflows and improving support processes

Manage recurring reporting and presentation submissions in partnership with team members

Partner across departments to coordinate initiatives and ensure alignment with business priorities

Handle multiple high-priority tasks independently and exercise good judgment when priorities shift

Event and Culture Coordination

Plan and coordinate team meetings, offsites, all hands, and milestone celebrations

Partner with Workplace Services to manage event logistics, including catering, AV setup, and vendor coordination

Manage discretionary funds for team recognition, birthdays, and anniversaries

Promote a positive team culture by supporting engagement activities and internal communications

Skills & Attributes:

Strong organizational skills with the ability to manage multiple priorities

Excellent attention to detail, accuracy, and follow-through

Ability to operate independently and make decisions in fast-paced, ambiguous environments

Discretion and sound judgment in handling confidential information

Clear and confident communication skills across levels and functions

Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive)

Who We're Looking For

4 - 6+ years of experience as an Executive Assistant or Administrative professional supporting VP-level and above

Experience providing high-level administrative support with autonomy and accountability

Proven ability to anticipate needs and proactively improve administrative systems and processes

High school diploma required; Associate’s or Bachelor’s degree preferred

Benefits & Perks

A choice between medical plans with an option for 100% covered premiums including medical, dental, and vision

Supplemental Life and Disability Insurance plans

Fertility and adoption benefits

Headspace mindfulness app subscription

Global Employee Assistance Program

Retirement benefits with employer match

Flexible paid time off

20 weeks for parental leave and up to 12 weeks to care for an ill family member

Pretax commuter benefit

Education reimbursement

Employee donation match to community organizations

8 Global Employee Resource Groups (ERGs)

Dog-friendly workplace

Free lunch and snacks

Private rooftop

Hack week twice per year

Cash Compensation Range: $79,500 - $120,000 USD

The base salary for this position will vary based on job-related criteria including relevant skills, experience, and location, among other factors.

In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include overtime pay), Squarespace employees are eligible to be granted an option to purchase our common stock. Sales positions generally offer a competitive On Target Earnings (OTE) incentive structure in addition to base salary.

About Squarespace

Squarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our suite of products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity and creating and managing social media presence with Bio Sites and Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, and coworking spaces in the UK, Netherlands, and Australia. For more information about our company culture, visit https://www.squarespace.com/about/careers.

Our Commitment

Today, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

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